Policy Prepared by:  The International Observatory of Human Rights

Approved by board/management on: 19.01.2018

Policy operational on:  20.01.2018

Next Review Date: 20.04.2018

Privacy policy

We take your privacy very seriously. This policy sets out all the steps we take to safeguard your information, how we collect it and how we use it.

Privacy Policy

1. Interpretation

1.1 This privacy policy applies only to our International Observatory of Human Rights website (‘the site’) that are under the parent domain of observatoryihr.org

International Observatory of Human Rights is used as a collective name for:

• International Observatory of Human Rights, a company limited by guarantee, incorporated in England and Wales under registration No. 11061322. Our registered office is at 6th Floor International House 1 St Katharine’s Way, London E1W 1UN

1.2 ‘we’, ‘us’, ‘IOHR’ and ‘International Observatory of Human Rights’ mean International Observatory of Human Rights, a private company limited by guarantee, incorporated in England and Wales whose registered office is at WeWork Tower Bridge, 1 St Katharine’s Way, St Katharine’s & Wapping, London E1W 1UN.

1.3 This privacy policy explains how International Observatory of Human Rights uses the information it collects about you and procedures that International Observatory of Human Rights has in place to safeguard your privacy. International Observatory of Human Rights is committed to ensuring that your privacy is protected. Under the Data Protection Act 1998 (the Act) International Observatory of Human Rights has a legal duty to protect any personal information it collects from you.  Please see our data protection policy for further information about how International Observatory of Human Rights complies with the Act.

1.4 International Observatory of Human Rights does not capture and store any personal information about an inpidual who accesses this website, except where he or she voluntarily chooses to give International Observatory of Human Rights personal information via email, or by using an electronic form on the website, or by enquiring about any of International Observatory of Human Rights ‘s services.

2. INTRODUCTION

2.1 The Sites provide various services which include, but are not limited to providing:

• information on and encouraging participation in International Observatory of Human Rights various campaigns to stand up for humanity and human rights.

• the ability to donate to support our work and engage with IOHR

• an online community for like-minded people to take action together

• event information and registration

2.2 The Sites are hosted within the EU and we take care to comply with the requirements of the Act relating to the personal information you supply on the Sites.

2.3 For the purpose of the Act, we are the data controller. If you have any queries concerning this Privacy Policy or the way in which your personal data is used by us, please see our Data Protection Policy or contact our team via [email protected] or on +44 7340 794920.

3. Children

3.1 The Sites are aimed at people who are aged 14 years old and over.  If you are aged 14 to 18, we advise you to inform your parent or legal guardian that you are registering on and/or using the Sites.

4. Your personal data

The information we gather (‘Information’) may include the name and address of registered users and members, photographs, date of birth, gender, interests, order information, lifestyle data, email address and telephone number. If you have registered on any of the Sites, the Information will include any personal information which you submit to the Site.

5. Your profile

If you have registered as a member on any of the Sites, you may be asked to provide personal information in order to set up a profile.  If your profile is published on a Site, it may be accessed (and transferred) outside of the European Economic Area (‘EEA’). If we transfer personal information to countries or jurisdictions which may not provide the same level of data protection as the UK, we will comply with our legal obligations as a data controller under the Act. We will put in place a contract with the company that we transfer the information to in order to ensure that the data is properly protected.

By supplying personal information for your profile, you accept that it may be published on the Site in question and you consent to such transfer.

6. Updating your Information

6.1 If any of the Information you have submitted for any account or profile on any of the Sites changes, you can update your personal information by logging in to your account on the Site in question and selecting the option provided.

7. Purpose of Use and Disclosure of Information.

We will collect personal information from you only in a fair, reasonable and lawful manner. We will use such personal information only for the following purposes (unless we have obtained your consent or applicable law requires or permits us to process your information otherwise):

• providing you with personalized service;

• operating this website and understanding its use for statistical purposes (number of site visits, average time visitors spend at the site, etc.) and security purposes;

• managing and processing inquiries, registrations, donations and other interactions with you;

• forwarding petitions you have signed to advocacy targets;

• providing you with information about services we offer such as newsletters, breaking news, reports etc. and informing you of other relevant IOHR activities. We will not send you such information if you object to receiving it from us or if applicable local law does not permit us to send such information to you;

• other marketing purposes where you have consented (if required by applicable law);

• sharing your contact information with our affiliates and third-party organizations we feel could be of interest to you, provided you agree to such sharing and such sharing is legal under applicable local law;

• sharing the information you provided us with third party service providers who help us to provide our services and operate. Whenever possible, such sharing of information will be subject to an agreement with each such service provider, requiring such service provider to comply with data protection requirements. We use service providers, which may change from time to time, (among others) to:

o process donations;

o operate our websites and other IT systems;

o administer our e-mail lists;

o offer publications on our site, for which in some cases you may automatically be directed away from our website to our third-party service providers.

o complying with applicable laws and regulations.

If you request that we disclose, modify or delete your information from our databases, or cease to make use of your personal information either temporarily or permanently, we will endeavour to comply with your request as reasonably practicable. Please note that we may need to retain certain information for record-keeping purposes, and there may also be residual information that will remain within our databases and other records to the extent that such retention is legally required and permitted.

You may have the right, under applicable law, to access information held about you. Your right of access can be exercised in accordance with applicable law. Any access request may be subject to a fee.

Proceedings:

It is possible that a government or other entity may try to compel us to disclose data. Where reasonable, we will challenge any subpoena or other legal process seeking access to anonymous or personal data we have collected from users of our website and mailing lists or otherwise, however in certain circumstances we may be unable to resist a subpoena or other legal proceedings.

External websites:

The IOHR website may contain links to external websites, such as news sites, international institutions, other nongovernmental organizations or other relevant entities. We do not monitor or control the information collection or privacy practices of these or any other third parties, and are not responsible for their practices or the content of their websites. You should review the privacy policies of such third parties to understand how they collect and use information.

Although your privacy is very important to us, due to the existing legal, regulatory and security environment, we cannot fully ensure that your private communications and other personally identifiable information will not be disclosed to third parties. For example, third parties may unlawfully intercept or access transmissions or private communications. Additionally, in the unlikely event we need to investigate or resolve possible problems or inquiries, we can (and you authorize us to) disclose any information about you that may be in our possession to private entities, law enforcement or other government officials if necessary and appropriate.

Your Concerns:

If you have any concerns about material which appears the website, please contact:

International Observatory of Human Rights on:

email:  [email protected]

phone: +44 (0) 7423 224150

Last updated: January 2018

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